How to Email Your Rirekisho in Japan (With a Template)
Sending your resume by email? Japanese hiring has its own etiquette — subject line, greeting, attachment naming, and sign-off. A copy-paste Japanese email template with an English translation.
Many part-time and full-time roles now ask you to email your rirekisho as a PDF. The email itself is part of the impression you make, and Japanese business email follows a clear pattern. Get it right and you look professional before anyone opens the attachment.
The essentials
- Subject: state your purpose and name, e.g. 「アルバイト応募の件／○○○○」.
- Attachment: a PDF named clearly, such as 履歴書_氏名.pdf. Keep it under a few MB.
- Body: greeting, who you are, why you are writing, a mention of the attachment, and a polite close.
- Signature: your name, phone number, and email at the bottom.
Copy-paste template
件名：アルバイト応募の件／○○○○
株式会社○○
採用ご担当者さま
はじめまして。○○○○と申します。
このたび、貴店のアルバイト募集を拝見し、応募させていただきたくご連絡いたしました。
履歴書を添付いたしますので、ご確認のほどよろしくお願いいたします。
ご面接の機会をいただけますと幸いです。何卒よろしくお願い申し上げます。
──────────
氏名：○○○○
電話：090-0000-0000
メール：you@example.com
──────────
English translation
(Subject: Re: part-time application / [Name]. “Hello, my name is ___. I saw your part-time job posting and would like to apply. I have attached my resume; please take a look. I would be grateful for the chance of an interview. Thank you very much.” Followed by your name, phone, and email.)
Small things that matter
- Send from a sensible email address, not a joke handle.
- Send during business hours where you can.
- Attach a PDF, not a Word file or a photo of the paper.
- Re-read once for typos before sending — it signals care.
Need the PDF to attach? Build it free in the editor, and if it is a part-time role, start from the part-time template.